---
title: 'Overtime declarations'
summary: "One employee's claim of overtime worked within a specific period. Declarations are how overtime accumulates before the end-of-period reconciliation."
section: features
tags:
  - crud
  - tempus
  - overtime
updated: '2026-06-17'
---

> An **overtime declaration** in Tempus is **one employee's claim of overtime worked within a specific [period](tempus_overtime_periods.md)**, the input from which overtime accumulates before the end-of-period reconciliation.

## Overview

Declarations can be self-filed by the employee in the Voxbi app or entered by HR on the employee's behalf. The page is where HR reviews the running list across all employees and can edit or create entries. A declaration must reference a period in **Open** status, and it links to a [decision](tempus_overtime_decisions.md) when the period closes.

## What it does

Two hour fields are treated differently downstream:

| Field | Treatment |
|---|---|
| **Overtime hours** | Feed the compensatory balance or cash payout at the period [decision](tempus_overtime_decisions.md), depending on configuration. |
| **Cashpot hours** | Feed a separate cashpot pool paid out as cash at period end, never banked as time-off. Most tenants leave this empty. |

Declarations are inputs, not balances. The contract balance changes only when the decision is processed at period close, so editing declared hours before then is fine but editing them after the decision has no retroactive effect. If overtime is reported after a period closes, HR reopens the period or pushes the hours into the next one.

> [!NOTE]
> Add a comment. Overtime is payroll-sensitive and an audit reviewer needs a documented reason for the hours.

## See also

- [Overtime periods](tempus_overtime_periods.md) - the bounded windows.
- [Overtime decisions](tempus_overtime_decisions.md) - the end-of-period reconciliation that consumes declarations.
- [Overtime submissions](tempus_overtime_submissions.md) - the final payroll send.
- [Contracts](tempus_contracts.md) - the compensatory balance field affected.